In this article, I’m going to explain how you can view MSG files in Outlook. You must be familiar with Outlook and MSG file formats. They both are created by the Microsoft Corporation. Here I’m going to discuss how you can open your MSG file using MSG to PST Converter, and manual methods to open your files in Outlook.
The MSG file format is an exclusive file format developed by Microsoft Corporation. The information saved in an MSG file contains all the native details of the email and its attachment, including the sender’s name, recipient’s name, subject, date and time, message body, and attachments. So, let’s begin the post…
MSG File Format
The main reason for using MSG files is to clear the way for sharing various data types, including appointments, tasks, meetings, emails, notes, and contacts, among Outlook users.
Business environments use this file format widely because need to import and export documents and collaborate on emails, appointments, and other Outlook items. It provides a flawless and efficient way to transfer data between users, ensuring that all the original information is preserved and unblemished.
PST File
The PST file format is often referr as a personal folder or an offline storage table when utilized as Microsoft Corporation created the above statement from passive to active form a stockpile in Outlook exchange mode.
Appointments, calendars, notes and suck kinds of data are stored in the PST file email folder notes It helped users to store more data in the same amount of PST files. the motive was to help users access server mailboxes, and it still serves that function today, enabling users to create local archives email folders they have on server-based email clients.
When a new email account is added to Outlook, a general copy of the information is generated by the user’s device. This allows users to access previously downloaded or synced emails, contact and calendar information, and tasks, even when they are offline. Some Microsoft accounts, like Post Office Protocol accounts.
Reasons
When you migrate or share your files with another person in MSG format the next person might get trouble accessing the file, or he might not be able to open the file completely, let’s see what problems you might face when you try to open the MSG file.
Many issues and errors can raise while opening MSG files in Outlook but there are only five main reasons that can affect your process
⦁ Improper configuration of Microsoft Outlook
⦁ whenever hexadecimal creates an MSG file it starts causing the error to open the file in Outlook
⦁ If the file user wants to open in Outlook is already open there
⦁ The file gets corrupted and you can’t access the file anymore
⦁ Error in Unicode compatibility, Try turning on and off Unicode
Manual Method to View MSG Files
To open your file manually you need to follow these steps
- Locate the MSG file on your computer and double-click to open it.
- Right-click on the file you want to open and choose Open With the option
- Open Outlook in a separate window and drag the MSG file into Outlook and drop it.
Limitations of Manual methods
With the manual method, you will get many limitations as you deal with a large number of files. I’m going to list a few limitations below
- In the manual method, it’s impossible to open many files at once; you can only open one file at a time.
- Your attachments are not able to open in any browser because the HTML file doesn’t save any attachments to the email.
Automatic Method to View MSG Files
In this method, you need to download and install an external application to access the files, there are many third-party applications available but one of the best is the SysTools MSG Converter this application you can view and convert your file in just a few clicks, its easy-to-use user-friendly interface makes your file conversion easy.
The process to use the application
- Download and install the converter
- Run the application and locate your MSG files
- Select the PST option to export
- Lastly, click on export to finish the conversion of your MSG files
Benefits Of Using A Professional Application
Using this converter gives you promising results and a hassle-free experience, it has many unique features. some of its features are only available on this application. Some of its best features are
- With this converter, you can export multiple MSG files with no restrictions.
- You can save multiple MSG files in over 10 different file formats.
- It Transfers MSG data elements such as emails, contacts, calendars, tasks, notes, and journals
- This tool can convert Outlook messages, including attachments and to-do lists.
- Easily upload files and folders to convert MSG files along with their corresponding attachments.
- It gives you the liberty to preview your files in more than seven viewing modes before converting your file
- Date-based filter helps to export selective MSG files to the preferred file format
- You can select multiple MSG items using the Shift+arrow key and by using the mouse keys
- Moreover, It has multiple naming protocols to convert Outlook MSG files and other formats.
- It provides you with the option to access the application in many languages.
- This application can run on guest and admin accounts without any excess permission.
- Moreover, application can open the files without installing Outlook.
- This application works with all versions of window and Mac OS
Also read: WHAT DOES A SOFTWARE DEVELOPER DO? A DEEP DIVE INTO THE CAREER
Conclusion
In this article, I assisted you with viewing MSG files in Outlook. I will deliver you various solutions and provide a step-by-step process. Please be aware that these methods have certain limitations. To save yourself from extra work you can use a third-party solution. I mentioned above, it will make your file management easier.
Frequently asked questions
How do I view MSG files?
Microsoft Outlook can open MSG files if you are still getting trouble.You can download the application mentioned above to open your files.
